Our boutique law firm, which focuses on representing dentists and veterinarians across the country in a full range of business matters, seeks a highly motivated, full-time senior paralegal with a minimum of4 years of experience in real estate and/or transactional and/or corporate practice areas to work as part of our legal team. Great opportunity for experienced paralegal desiring responsibility and opportunity for growth in a rapidly growing niche legal practice! Paralegal experience is required. Position is full-time (40 hours/week, Monday – Friday) in our Philadelphia office.

The progressive and successful business model of the firm brings an impressive range and size of clients that span the country. The firm is nationally recognized and highly regarded in the dental and veterinary industries, commonly recognized by the URLs of www.YourDentalLawyer.com and www.YourVetLawyer.com. The firm’s founder is the co-founder and co-host of The Dental Amigos Podcast, connecting the firm’s practice with its dental clients and providing a valuable resource for the dental community.

The firm offers a truly collegial atmosphere and real encouragement of community involvement. If you are looking to build a rewarding life, professionally and personally, this is the firm for you. 

Responsibilities:

Responsibilities include, among other things:

• Prepare initial drafts and revise Letters of Intent, Employment Agreements, Asset Purchase Agreements, and more.
• Perform entity formation; Prepare operating agreements and obtain EINs; Research zoning; coordinate UCC searches and handle other matters relating to dental and veterinary practice start-ups and acquisitions; Communicate directly with clients to obtain necessary information and advise on the status of such matters.
• Apply for Bulk Sales Certificates, Certificates of Occupancy and related documents.
• Collaborate with supervising attorneys and clients to perform due diligence including the collection and evaluation of due diligence materials in connection with business and real estate transactions.
• Support attorneys in connection with the closing of transactions including the preparation of exhibits and schedules as well as the coordination of other logistical matters. Coordinate execution and delivery of signature pages and notarization of documents for closing and leases, as applicable.
• Act as liaison between attorneys and various third parties including CPAs, lenders and brokers.

Qualifications:

The ideal candidate is a highly motivated individual who exhibits confidence, strong organizational and communication skills, professionalism, and a positive attitude as well as a command of technology with an aptitude to problem-solve and learn new systems/applications. This paralegal will work independently and as a key member of the legal team, working closely with the attorneys in the office as well as clients and other third parties. The position includes a significant opportunity for growth for an individual who willing to take on additional roles within the law firm.

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Candidates must possess strong verbal, written and interpersonal skills; a positive attitude; a strong work ethic; excellent communication skills; strong organizational skills; a good command of technology; top quality work product; attention to detail; the ability to work efficiently and independently as well as the ability to work cooperatively as a valued team member; the ability to prioritize workflow, meet deadlines and manage multiple projects at once. A bachelor’s degree or paralegal certification required.

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Our boutique law firm seeks an experienced, professional, detail-oriented Executive Assistant who exhibits confidence, initiative and strong communication skills to support the Managing Partner of the firm. This position is in-person in our Philadelphia office from Monday to Friday, not remote. This role provides executive support in a one-on-one working relationship with the Managing Partner and serves as the Managing Partner’s “right hand person,” attending to day-to-day functions to support the Managing Partner while serving as a key member of the firm’s team of attorneys and paralegals.  The dynamic nature of this role requires the ideal candidate to have exemplary time management skills and the ability to identify and anticipate the Managing Partner’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the office legal team (attorneys and paralegals), clients, lenders, CPAs, practice brokers, real estate brokers and other professionals. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.  To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, and personnel information while exercising professionalism and discretion.

Responsibilities include, but are not limited to, the following:

• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Review, prioritize and respond to emails on behalf of the Managing Partner
• Respond to phone calls and voicemails, communicate messages and information to the Managing Partner
• Coordinate and manage scheduling and personal appointments for the Managing Partner
• Manage and arrange complex and detailed travel plans, itineraries, and agendas for the Managing Partner
• Coordinate and handle event planning and logistics
• Take notes at meetings and handle post-meeting follow-up
• Draft, review and send communications on behalf of the Managing Partner
• Compose and prepare correspondence and assist with preparing presentations
• Edit and proof-read documents and marketing materials
• Read and review documents, articles and other information; summarize relevant content; data analysis
• Liaise with clients; handle and coordinate customer relationship management (CRM)
• Participate in client onboarding and initial client engagement, including participation in initial intake calls, preparation and collection of engagement letters, and direct communication with clients regarding any initial questions and concerns
• Set up new matters in the firm’s practice management software; assist with maintaining practice management databases and generate reports to assist with the coordination, triage, and assignment of new matters to firm attorneys
• Assist with maintaining practice management databases and generate reports to assist with the coordination, triage, and assignment of new matters to firm attorneys. Maintain and update office templates and related data points
• Track the status of ongoing client matters and collaborate directly with attorneys and paralegals to ensure that all relevant deadlines are timely satisfied.
• Coordinate and handle conflicts checks within the firm
• Handle and maintain systems for tracking and renewing attorney licensure, registration and CLE for jurisdictions across the country for the Managing Partner
• Coordinate with IT, Telecommunications and Building Management through their respective portals as well as direct communication
• Work on the production of firm podcasts; draft podcast show notes; coordinate with the production team on the release of podcasts; coordinate and schedule podcast guests
• Handle posting/publishing on firm Social Media accounts; respond to Social Media comments and messages; handle email blasts through platforms such as MailChimp to clients regarding podcasts and developments in the law
• Organize, coordinate and handle marketing content
• Responsible for uploading new content on the firm website and revising website content.
• Act as liaison with various third parties including insurance providers, CPAs, lenders and brokers.

 Education and Skills Required/Preferred:

• Bachelor’s Degree
• Strong work tenure: 5-10 years of experience as an executive assistant at the executive level
• Experience working in a law firm (preferred)
• Expert level written and verbal communication skills
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, industry leaders and other 3rd parties
• Excellent time management and prioritization skills
• Detail oriented
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity; strong work ethic; positive attitude
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Self-directed, energetic and eager to tackle new projects and ideas
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response
• Command of technology with an aptitude to problem-solve and learn new systems/applications
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Salesforce and Social Media web platforms.

About Us:

We are a boutique law firm with a rapidly growing niche practice that focuses on representing dentists and veterinarians across the country in a full range of business matters. The progressive and successful business model of the firm brings an impressive range and size of clients that span the country.  The firm is nationally recognized and highly regarded in the dental and veterinary industries, commonly recognized by the URLs of www.YourDentalLawyer.com and www.YourVetLawyer.com. The firm’s Managing Partner and founder is the co-founder and co-host of The Dental Amigos Podcast, connecting the firm’s practice with its dental clients and providing a valuable resource for the dental community.

Are you interested in working for a progressive and nationally recognized law firm with a rapidly growing niche practice? Our boutique law firm, which focuses on representing dentists and veterinarians across the country in a full range of business matters, seeks an experienced M&A attorney. The ideal candidate will have a minimum of seven years of M&A experience, preferably in the health care and dental industries.  

The progressive and successful business model of the firm brings an impressive range and size of clients that span the country.  The firm is nationally recognized and highly regarded in the dental and veterinary industries, commonly recognized by the URLs of www.YourDentalLawyer.com and www.YourVetLawyer.com. The firm’s founder is the co-founder and co-host of “The Dental Amigos Podcast” and the founder of “The Veterinary Start-Up Podcast,” connecting the firm’s practice with its dental and veterinary clients and providing a valuable resource for these communities.  

The firm’s headquarters are in Philadelphia, but the firm has offices across the country to serve its clients. The firm is seeking a bright, motivated, quick-learning attorney to work in its Philadelphia office in collaboration with a team of experienced attorneys and paralegals. Candidates must be prepared to dive into negotiating and drafting relevant documents as the firm has an abundance of complex work.

In addition to sophisticated and interesting work, the firm offers a truly collegial atmosphere, with a good work-life balance and real encouragement of community involvement.  If you are looking to build a rewarding life, professionally and personally, this is the firm for you.

To apply, please submit a cover letter, compensation requirements and resume.